Fleet Maintenance

Why Maintenance?

Preventative maintenance, such as oil and filter changes, can preserve a vehicle much longer and can save thousands of dollars in avoiding unnecessary repairs.

Each vehicle has its own number so that it can be tracked when maintenance is completed on the vehicle.
Fuel usage and vehicle mileage are used to create a schedule for each vehicle’s preventative maintenance.
Each time the vehicle is in for maintenance or repair, the work performed and the parts replaced are logged.
By keeping track of maintenance and fuel each department in the City can quickly identify which vehicles are nearing the end of their useful life, and need to be decommissioned.
Sometimes vehicles become disabled, such as a dead battery, and must be towed to the Fleet Maintenance yard for service.

Processing New Vehicles:

New vehicles are ordered by each Department in the City when an old vehicle is decommissioned or a new type of equipment/vehicle is needed. When the vehicles come in at the dealer, they are sent to the Fleet Maintenance Section of the Department of Public Works to be entered into the “rolling stock” inventory. Rolling stock is a reference to all vehicles within the City, because they move and are not stationary like a desk.

Once the vehicle is at Fleet Maintenance:
It is inspected and matched against the criteria that the Department, who ordered it, requested.
The title, registration, and license plate are ordered.
A unique number is assigned to the vehicle and added to inventory.
A fuel key and maintenance schedule is setup.
Decals for the specific Department, with its unique number, are applied to the vehicle.
Afterwards, the vehicle is released to the Department who ordered the vehicle.

Decommissioning Process:

When a vehicle reaches the end of its life cycle, it must be decommissioned. This is done through the Fleet Maintenance Section of the Department of Public Works to ensure proper title release, and to update the City’s vehicle inventory. Vehicles are also stripped of their decals. A vehicle can be decommissioned in three ways:

Trade-in: A vehicle is traded-in through a dealership in order to assist in the purchase of a new vehicle.
Auction: A vehicle is sent to auction when it can no longer service the City, but is still in good driving condition.Auctions are conducted through independent vendors and it is those venders that setup their own auction schedules.
Salvage: A vehicle is sent to salvage when it is no longer repairable. Any citizen can buy a former City vehicle only after it has gone through the decommissioning process and is no longer City property.

What Happens to Used Oil, Batteries, and Tires?

Used oil, batteries, and tires are disposed of by Environmental Protection Agency (EPA) standards. Please note that a special Fleet Grade Oil is used on all City vehicles to ensure that they run properly and effectively when in use. For these reasons the Fleet Maintenance Section cannot dispose of citizen owned used oil, batteries, or tires.

Please, dispose of any used oil, batteries, or tires by EPA standards.