Records

Due to increased public health safety measures related to COVID-19, the Police Department Records Unit will only be receiving records requests via email at this time. 

Purchasing a Crash Report



Crash reports may be purchased from crashdocs.org

All Other Police Reports


PLEASE BE ADVISED:  Documents requested pursuant to the New Mexico Inspection of Public Records Act may be redacted or exempted from disclosure as allowed by law.  If you require unredacted or confidential documents, please contact the City Clerk’s Office or the Office of the City Attorney for further information.

COST: $ 0.25 per page

Printable Records Request form: Records Request Form

Records Division is not the custodian of traffic citations and cannot answer any questions or provide copies of citations. If you would like to obtain a copy or have questions regarding traffic citation(s) please contact Municipal Court.

Mail your request with payment or present it to the Records Division and include the following information:
  • Date of Request
  • Time of Request
  • Requesting person or Agency Name
  • Address
  • Phone Number
  • Record Type (Offense/Incident)
  • Case Number (If available)
  • Victim / Offender / Driver’s Name
  • Date of Occurrence
  • Time of Occurrence
Identification may be required to obtain all Records Requests

To Obtain a Record of Search for Personal Criminal History / Background



Submit a written request and either mail your request with a self-addressed envelope and payment (or) present it to the Records Division.

Provide the following information with your payment (or) be prepared to provide the following information to the Records Division:
  • Date of Request
  • Time of Request
  • Requesting Person or Agency Information (Name, Address, Contact No.)
  • The following information on the individual you are requesting the background on:
  • Name/Address/DOB/SSN
  • COST: $10.00 per person searched
The Record of Search is for the City of Rio Rancho jurisdiction ONLY

Other Fees



Fingerprint procedures are through 3M Cogent Applicant Fingerprinting Online Services or call 1-877-996-9277 to register.

Other Information



The Police Records Division must provide a record immediately or as soon as practicable but no later than fifteen (15) calendar days after the records custodian receives a written request. If a request for records is not permitted within three (3) business days, the person making the request will receive a written response explaining why it is not available for release or if other arrangements need to be made. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the Police Records Division explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within fifteen (15) calendar days after the Police Records Division received the request for inspection.

State of New Mexico Inspection of Public Records Act